Job Evaluation for Professional & Managerial Staff


Additional information is available through your HR Divisional office

About Job Evaluation

Job evaluation provides a fair and consistent way of establishing the relative ranking of positions for the purpose of determining pay.

University of Toronto’s Job Evaluation Plan for Professional & Managerial Staff and Confidential Staff is customized to reflect the type of work performed by the members of these groups. Jobs are evaluated using 11 factors and can be viewed below (see Factors in the Job Evaluation Plan).

Professional & Managerial and Confidential positions are evaluated using a committee process which involves representatives from the Compensation section of Central Human Resources and the Divisional Human Resources Offices. It should be noted that job evaluation is about evaluating the requirements of a position; it is not about evaluating an individual staff member’s performance or personal qualifications.

The objectives of the Job Evaluation Program are to have a Job Evaluation Process that:

  • Values jobs according to factors important to Professional & Managerial and Confidential work at U of T; and,
  • Ensures internal equity across the University.

Factors in the Job Evaluation Plan

Technical and Professional Knowledge

Measures the highest level of knowledge and skill required, which may be acquired through:

  • Formal or informal on-the-job training
  • Formal education / certification
  • Work experience and / or life experience

Interpersonal Skills

Measures the highest level of interpersonal skills required and are defined as the requirement to understand, interpret, respond, and achieve shared understanding with co-workers, students, other internal contacts, external contacts and/or the wider public.

Problem Solving

Measures the highest level of problem solving required, which includes the thinking processes required to analyze, evaluate, reason, conceptualize, create and innovate.

Independence of Action

Measures the highest level of latitude for decision-making or the independence of action inherent in the position. Considers the degree to which there may be controls (e.g., guidelines, rules and procedures, policies, legislative statutes and regulations).

Responsibility for the Well-being of Students and / or Others

Measures the responsibility for directly or indirectly advising, counseling and providing support to students, employees and/or others in the University community.

Responsibility for Resources

Measures the responsibility for the planning, coordination, monitoring and control of resources (e.g., facilities, equipment, financial). Measures the complexity of resources and the scope within which responsibility for resources is performed.


Measures the responsibility required for people and people-related decisions, including:

  • Staff management (e.g., recruitment, scheduling and planning of work, evaluating performance)
  • Coordinating the work of contractors / vendors
  • Scheduling the work of University staff, without direct supervisory authority
  • Supervising casual employees on an ongoing basis

Functional Advice

Measures responsibility for providing functional strategic and/or operational advice to University of Toronto co-workers and decision-makers.

Health & Safety

Measures the highest level of activity related to the responsibility and degree of care exercised to safeguard others from harm or ill health.

Sensory Demands

Measures the highest level of sensory demand or strain required (e.g., visual or auditory strain from sensory attention requirements).

Working Environment / Hazards

Measures the unpleasant aspects or risks associated with the work environment (e.g., noise, exposure to undesirable elements / substances and / or hazardous materials, temperature variation, exposure to inclement weather).

Job Families

Professional and Managerial positions are assigned to one of the following ‘Job Families’:

  • Academic Student Services Library
  • Advocacy / Equity
  • Legal
  • Business Administration Police
  • Finance, Planning and Data Analysis
  • Public Relations/Communications
  • Facilities
  • Professional / Technical Support
  • Governance / Admin Support
  • Research Administration
  • Human Resources
  • Student Life Affairs & Services
  • Information Technology

Positions with similar functional responsibilities and duties are assigned to a common Job Family. This enables the job evaluation committee to review positions within a Job Family and across Job Families, as appropriate, to ensure consistency in job evaluation results.

Job Families are also useful in defining career paths and career progression.